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This role requires an individual with a broad range of capabilities to develop and drive our team of Project and Corporate Assistants. Successful candidate is a motivated self-starter with 10+ years’ experience in an EPCM environment, and a demonstrated ability to effectively manage a team of administrative personnel in support of project teams and corporate managers.

Major Role Accountabilities

• Plan, assign, and direct work in support of project teams and corporate managers
• Ensure alignment of departmental goals and objectives, address complaints and resolve issues
• Mentor and provide guidance to team and appraise performance
• Forecast project resource requirements and manage recruitment initiatives
• Manage adherence to established procedures, processes and work standards
• Drive performance of Project Assistants in support of:
  • QA checks and formatting Word documents to ensure Client / Rally standards are met (e.g. status reports, technical reports, material requisitions, scope of work, CWP / EWP documents, PEPs, Logs, RFIs, etc.)
  • Issue engineering documents
  • Creation and maintenance of project files (hard and electronic format) and change control of documents
  • Project close-out activities – gather / file all native documents (except drawings)
  • Completion of travel for project team members (Project Managers, Engineers, etc.)
  • Project meeting preparation – book conference room, set-up and breakdown services (catering, equipment, etc.)
  • Additional support functions as directed
• Drive performance of Corporate Assistants in support of:
  • Applying discretion and independent judgment in managing confidential information
  • Composing correspondence following established procedures for management review
  • Preparing charts, graphs, tables, or reports as directed
  • Outlook calendar management
  • Flawless execution of travel arrangements
  • Corporate meeting preparation – book conference room, set-up / breakdown services (catering, equipment, etc.)
  • Prepare PowerPoint presentations
  • Additional support functions as directed

Keys for Success

• Demonstrated leadership and management experience and a passion for positive results to drive team performance
• Exceptional interpersonal skills and a collaborative working style to quickly build relationships
• Strong work ethic, high level of enthusiasm, and proven ability to excel in a flexible, fast paced environment
• Superior verbal, written, organizational skills, coupled with proficiency in the Microsoft Office suite of applications
• Proficiency in managing shifting priorities in a multi-tasked environment and anticipating change and growth needs

Required

• Diploma or Certificate from a recognized business program or equivalent combination of education / experience
• Valid driver’s license with an acceptable driving abstract

Join Our Team and Discover

• Entrepreneurial spirit that values family and encourages diversity
• Stimulating, fast-paced, and challenging work atmosphere with the opportunity to contribute to diverse projects
• Canadian-owned and operated company focused on delivering value and fit-for-purpose approaches and systems
• Enduring relationships built on a foundation of quality engineering, trust, effective communication, and respect

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If you have the drive, determination, and willingness to go the extra mile and would like to be part of an exciting and innovative company, please forward your resume and cover letter (tell us why you stand out from the crowd)

We thank all candidates who apply; however only those being considered for an opportunity will be contacted. Candidates must be legally entitled to work in Canada and maintain a valid Canadian Social Insurance Number for the duration of employment if hired